2. Rental Fee & Payment Schedule
All payments are made electronically through the venue website.
Payment Terms:
- Initial Deposit: 30% of total venue rental cost, due upon date reservation. Non-refundable if within 6 months of the event.
- Second Payment: 30% due 6 months prior to the event date. Contract becomes non-refundable.
- Final Payment: Remaining balance due 1 month before the event.
- Security Deposit: $500 refundable deposit due at time of booking. Credit card held on file for damages. Refunded within 30 days post-event.
- Amenity Add-ons will follow the same payment structure.
3. Booking & Contact Procedures
All booking and payments are completed online via our website.
Tours & access prior to the Event – setup a time
- Response within 24 hours
- Direct Contact: Phone/Text: (701) 330-3539, Email: booknow@thepearlgf.com
- Background check / reference may be required – renter guarantor may also be required at sole discretion of
venue representative
4. Access, Check-In / Check-Out
Electronic key code provided 24 hours before event.
Check-In and Check-Out Forms required.
Unapproved overtime: $250/hour.
5. Cleaning & Post-Event Responsibilities
Renter must comply with Check-in and Check-out procedures in writing:
- Remove personal items/decor
- Dispose of trash
- Follow cleaning checklist (provided)
Missed checklist item: $200 fee – photo documentation may be provided by Owner if time allows.
Venue provides deep cleaning.
6. Damage, Security Deposit & Liability
Renter is liable for all damages.
Security deposit covers minor incidents.
Excess damage: charged to credit card on file.
Legal remedies apply for unpaid damages.
7. Catering, Vendors & Alcohol Policy
Self-catering allowed.
All vendors must provide COI, $1M liability, licensed & approved COI due to Landlord (14) days prior to Event.
No outside alcohol unless approved Bartender or served by approved vendor.
Alcohol service ends 30 minutes before event end.
8. Rules & Restrictions
No open flames, fireworks, or confetti.
No indoor or outdoor smoking allowed on premises. Automatic deposit forfeiture.
Noise must follow city ordinances.
Disorderly conduct may result in event shutdown without refund.
9. Liability Waiver
Renter must sign waiver.
Venue not liable for injuries/loss.
Renter responsible for guest conduct.
10. Cancellation Policy Recap
- >6 months: full refund of second/final payments.
- 6–1 month: loss of first and second payments.
- <1 month: no refund.
Cancellations must be via phone call and follow up in writing via email – email date is the written date for above treatment of any refund.
11. Governing Law & Enforcement
Governed by North Dakota law.
Disputes require mediation before court.
Renter pays all legal fees for both parties, if enforcement is required.
12. Signatures & Agreement
By signing below, the Renter agrees to all terms.
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